Booking Form

Passport information must match the document used during travel. Your passport should normally remain valid for at least six months after your planned arrival in Peru.

• Enter complete legal names exactly as printed.
• Do not use nicknames or shortened names.
• Verify the passport number and expiration date carefully.
• Report any passport renewal immediately after receiving the new document.

The original physical university student card must be valid during the travel period and include the required information.

• University name and logo
• Student’s full name
• Student photograph
• Date of birth
• Visible expiration date

Comprehensive travel insurance is strongly recommended, particularly for trekking and high-altitude activities.

Recommended coverage

• Trip cancellation or interruption
• Medical treatment
• Emergency evacuation
• Travel delays and missed connections
• Lost, stolen or delayed baggage
• High-altitude and adventure activities

Submitting this form creates a reservation request, not an automatically confirmed booking.

• All services remain subject to availability.
• Official confirmation is issued after availability and payment are verified.
• Some permits, entrances, trains and hotels cannot be modified after purchase.
• Travelers are responsible for providing complete and accurate information.

The required prepayment depends on the selected journey and is calculated per traveler.

• The prepayment secures permits, tickets and other advance services.
• Prepayments are non-refundable and non-transferable.
• Payment platform charges, banking costs and exchange differences must be covered by the traveler.
• Remaining balances must be paid according to the written booking confirmation.

• All cancellation requests must be submitted in writing.
• Prepayments are non-refundable and non-transferable.
• Any eligible refund is calculated after deducting non-refundable permits, tickets, hotels, trains, flights, payment fees and operational costs.
• No refund applies to unused services after a journey has begun.

Inca Trail permits are limited, personal and issued using the exact passport details submitted during booking.

• Permits cannot be transferred to another traveler.
• Names and passport numbers must be checked carefully.
• Availability is controlled by the corresponding authorities.
• February is generally reserved for annual maintenance of the Classic Inca Trail.

• November to March: greener scenery and increased possibility of rain in the Andes.
• April to October: generally drier conditions and higher trekking demand.
• May to September: peak demand for Machu Picchu, the Sacred Valley and major trekking routes.
• June: important Cusco festivities and limited hotel and transport availability.